Executive Assistant

Who We Are:

Founded in 1907, the National Association of Attorneys General (NAAG) serves as the national forum for attorneys general and their staff to collaboratively address issues important to their work and provides resources to support the work of the offices of attorneys general in protecting the Rule of Law and the United States Constitution. NAAG fosters an environment of “cooperative leadership,” helping attorneys general respond effectively – individually and collectively – to emerging state and federal issues. NAAG emphasizes a commitment to professional excellence and the quality of life for our employees.

We are looking for a Executive Assistant to join our team.

The Job Brief:

The Executive Assistant must possess good judgment, strong interpersonal communications, innovative problem solving and decision-making skills, demonstrate excellent attention to detail, support multiple time-sensitive priorities, monitor results, and develop contingency plans. Must be comfortable with technology and various systems including but not limited to Microsoft suite (Word, Excel, PowerPoint, Outlook, etc.,) video conference systems, and front-end database systems. Administrative and writing skills are necessary. The ability to maintain strict confidentiality, professionalism, composure, and discretion are essential.

The Executive Assistant reports to the Executive Director, Deputy Executive Director, and other executive staff as needed, and provides general office administration.

A Typical Day May Look Like This:

• Schedule, coordinate and prepare briefing materials for meetings, appointments, and conference calls.
• Compose and proofread routine and advanced correspondence, reports, agendas, and other materials.
• Coordinate travel arrangements and itineraries.
• Maintain calendar for internal meetings (executive team meetings, senior staff meetings, and all-staff meetings).
• Maintain contact lists.
• Track and monitor ongoing projects and initiatives.
• Other executive support as needed.

• Prepare internal weekly activity report (This Week at NAAG.)
• Primary point of contact for building and office space issues.
• Manage office support functions (mail, shipping/receiving, kitchen, etc.)
• Other administrative functions as needed.

Meetings & Events:

• Support the Executive Director and Deputy Executive Director at all association meetings and events.
• Executive Committee, Mission Foundation, and Finance Committee meetings
  • Maintain the schedule and call-in information.
  • Prepare agenda, compile materials, and communicate with committee members.
  • Call the roll and take meeting minutes.
• Take the lead on follow-up communications and track action items.

Is This You?

• Bachelors degree
• 3-4 years executive/administrative experience
• Time management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Exercise tact and discretion
• Proactivity and self-direction
• Interpersonal skills

Location:

The Executive Assistant will work primarily out of the NAAG DC office, which is convenient to public transportation

Terrific Total Compensation Package:

• Salary range $50,000-$55,000 and is commensurate with experience and budget availability.
• NAAG offers a generous benefits package which includes paid time off, health, dental, vision, life/disability, long-term care, and 401k retirement plan.

To Apply:

We invite you to apply today! Please click “Apply” below and please be sure to submit a Letter of Interest (seriously, this is important and required) and your resume.

NAAG believes that diversity, equity, and inclusion are critical to our success.
We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.